Procurement System

p2connct is an advanced platform, designed to streamline procurement processes, optimize sourcing operations, and enhance communication between involved parties.

#buyer #supplier #platform #requests #admin #reports #categories #cost

What is a Procurement System?

A procurement system is a software application utilized by organizations to streamline and manage their procurement processes efficiently.

The main goal of a procurement system

These platforms help businesses automate purchasing, manage suppliers, and handle various transactions and legal formalities involved in procurement operations.

About

p2connct platform is crafted to streamline all procurement activities of organizations. Now, companies can seamlessly process requests, assign user roles, and manage finances with precision, all within one intuitive interface.

Main benefits

Streamlined Workflows

Companies say goodbye to unclear time-consuming approval processes and lack of visibility into spending.

Enhanced Collaboration

p2connct enables quick decision-making and goals alignment among decision makers and departments.

Simple Interface

Unlike inconvenient alternatives lacking in intuitiveness, p2connct prioritizes simplicity without compromising functionality.

Spend Analysis

Businesses can make data-driven decisions to avoid inventory shortages, excess stock, incorrect budgeting and other challenges.

Industries

Manufacturing

Healthcare

Logistic

Retail & E-Commerce

Construction

Roles in the system

Edward Tukrinko

Customer Admin

Admin configures the platform, setting up user roles, customizing approval algorithms, managing supplier information and cost centers.

Darrell Steward

Requester

Requesters create purchase requests and track their statuses in real-time, while responsible parties make the final decision.

Inna Kravchuk

Approver

Approvers (i.e., managers, team leaders, department heads, C-level executives) review, approve, or reject requests within their financial responsibility.

Julia Polishchuk

Buyer

Julia Polishchuk Approver Buyer Buyers are responsible for executing purchases after the request approval, dealing with suppliers. p2connct helps buyers find trusted partners with good internal feedback.

Anna Jackson

Category manager

Category managers monitor the performance of specific spend categories and identify opportunities for savings and processes optimization.

Features

01

Cost Center Management

Admin can set up and edit cost centers i.e. departments financially responsible for requested services/goods. Here, budgets, currencies, roles etc. are specified.
02

Financial Flow Approval

Admin sets up all financial dependencies i.e. which cost center is responsible for the request approval, based on the required budget.
03

Centralized Base of Suppliers

Admin can add and edit general supplier details, contacts, documents, contract/pricing agreements within a single supplier database, providing visibility into the company-supplier relationship.
04

Feedback System

Requesters can add feedback on supplier performance, product quality, and the level of provided services, assisting other requesters in selecting the most reliable service providers in the future.

Requester's Home Page

Users can create new requests, select preferred service providers, track request statuses, and even get real-time updates from involved parties.

Requester Features

List of suppliers

Requester can select the most suitable vendor for their procurement needs from the database of available suppliers.

Ability to leave feedback

Requesters can share feedback on the goods or services they received to assist their colleagues and buyers in making decisions for other requests.

Request Updates

Through a dynamic chat-like interface right in the request, users can provide real-time updates, so all involved parties are kept informed about the current request status.

Request Creation

Traditionally, request processes were complex and disorganized, involving multiple parties and intricate steps. p2connct provided users with a few-step option.

1

General

Users specify the type of item or service required, along with preferences on quantity/quality/specifics/desired timing for fulfillment, etc.
2

Category

Users select the appropriate item or service category, along with corresponding subcategories. The feature eliminates the need for time-consuming manual input.
3

Budget

Users assign the responsible cost center from the list. Users can also indicate the preferred payment option: hourly rates, fixed amounts, quantity-based payments.
4

Address

Users provide the specific delivery address for the item or service they are requesting.
5

Timing

Within the request submission process, users specify the preferred timing for the service/item delivery.
6

Supplier

Requesters select suppliers from the database, integrated into the system by the admin, so transactions are conducted with trusted partners.

Requests

Requests are formal submissions made in the system by authorized personnel. Requesters can see the list of all created requests along with important details i.e. current statuses, budgets, dates, etc. Each request, when opened, outlines the main information regarding the requested items, quantities needed, delivery timelines, and any specific requirements. Upon approval, requests initiate the procurement process, guiding buyers to source, negotiate, and ultimately fulfill the requested items.

Approval Workflow

Сreate a request to purchase a product

Darrell Steward

Requester

Approves the request

Inna Kravchuk

Requester

Julia Polishchuk

Buyer

Checks if everything is correct. Sends a request to the supplier

Anna Jackson

Category manager

The order is being delivered

Darrell Steward

Requester

Give confirmation and receive goods/services. Leave a review

Darrell Steward

Requester

Request Lifecycle

Confirm

For the request approval, all involved parties must agree on the price for the requested services.

Feedback

Once the cooperation is finished, users get the opportunity to leave feedback about the supplier.

Supplier page

In the evaluation process of potential suppliers, users have the ability to access dedicated information pages for each supplier within the system.

Supplier Features

Parsing from excel or csv file

If you already have your suppliers database in spreadsheet - just prepare it according to the instructions and import it to the platform
Supplier editing

Edit all supplier`s information through user friendly interface. Keep financial data for payment, request flow, supplier`s contact persons and commodities, that are provided by supplier.
Supplier’ detail page

All information are visible for your users, with your user`s feedback for last request.
Supplier’s documentation

Keep needed documents visible or not visible for your users
Access distribution

Users with role Category manager can edit supplier, manage user`s feedback and keep supplier`s documentation up-to-date

Supplier

The user-friendly minimalist interface allows users to find all necessary information about suppliers: their work quality, ratings, service reviews, contacts, and more. The section includes only essential blocks without any clutter.

Admin home page

Centralized admin functionality serves as the backbone of the platform, offering them the set of tools to customize every process.

Admin Features

Full Platform Moderation

Admin is responsible for moderation of all processes within the system. This includes adding/updating any info, adding new branches, adjusting budgeting parameters, etc.

Creation & Set Up of Cost Centers

Admin adds cost centers to the system, defining allocated budgets and limitations.

Roles Assignment

Admin establishes and allocates user roles within the system, specifying which individual is responsible for each request approval stage.

Cost Center page

Administrators can add multiple cost centers to the system, set up budgets, financial approval workflows and restrictions, and even analyze expenses of each separate branch.

Development process

Research & Discovery

We analyzed existing software on the market and stakeholder requirements. It laid the foundation for designing a unique product.

Conceptualization

EDE defined system requirements, outlined key functionalities, and established performance metrics to guide the development process.

Wireframing & Prototyping

We created detailed wireframes mapping out the product's layout and user interface.Prototyping allowed us to test the functionality, gather feedback, and iterate on design improvements.

Development & Testing

The development team began building the system according to the defined tech specifications. Rigorous testing at every stage ensured seamless performance.

Optimization & Refinement

EDE team kept on fine-tuning the code, improving speed and responsiveness. Continuous refinement based on user feedback and performance metrics ensured the system could operate at peak efficiency.